Site Administrator - Cold Lake


  • Location: Cold Lake, Alberta, Canada
  • Creation date: 2022-01-06


The Site Administrator will ensure the prompt and accurate entry of project data including labour, equipment, safety, and materials into a custom costing/billing database as well as swift coordination of all logistics relating to crew members.


  • Accurate and efficient data entry of daily labour, equipment and 3rd Party charges into a custom costing/billing database according to pre-established deadline.
  • Ensure project costs are allocated correctly to the corresponding job number and cost code.
  • Administer all incoming and outgoing workers with respect to required tickets, training, transportation, travel passes and accommodations.
  • Track and receive Purchase Orders in an electronic accounting software program.
  • Assist Project Manager/Superintendent with crew logistics.
  • Provide general administrative assistance as required including word processing, filing, transmittal generation and preparation of courier packages.
  • Create and/or update existing spreadsheets, including but not limited to the tracking of site personal, equipment hours, safety stats, and New to Morgan workers/mentors, ensuring that information is accurate and updated.
  • Other such administrative duties as required.


  • High School Diploma, ideally with a certificate from a recognized Office Administration Program.
  • Local to the Cold Lake area.
  • Knowledge of basic payroll, accounts payable and accounts receivable.
  • 3-5 years of experience preferably in a construction, oil/gas, or heavy equipment environment.
  • Intermediate to advance level of Microsoft Excel and Word is required.
  • Valid Class 5 driver's license and a reliable vehicle; clean driver's abstract.
  • Must be experienced dealing with confidential information in accordance with privacy legislation.
  • Must have excellent analytical and problem solving skills along with organizational abilities.
  • Detail and results oriented with the ability to multi-task and adhere to deadlines.

Typical schedule Monday to Friday, Must be willing to work hours based on site needs.

Visit our Morgan hiring fair.

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