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Equipment Administrator

Job Details

Location: Acheson, AB

Closing Date: Open Until Filled

Job Type: Full Time / Salary


SUMMARY: As an Equipment Administrator, you will primarily be responsible for issuing purchase order numbers and ensuring equipment spreadsheets are up to date and accurate. This position will also provide administrative support to the Equipment/Logistics Division.

RESPONSIBILITIES: • Internal equipment inputting and tracking • Accurately update various spreadsheets and ensure information is accurate • Reconcile equipment locations with weekly hour submissions from the field • Regularly update and reconcile yard list • Issue purchase orders as required by Equipment/Transportation Coordinators • Handle corrections and update purchase orders as required • Receive monthly invoices for equipment rentals from Accounts Payable • Manage fuel card requests and reporting • Shuttle, issue, and transfer light trucks • Track trucking including third party receiving and invoice management • Perform other administrative duties as required

KNOWLEDGE, SKILLS & ABILITIES: • Possesses strong written and verbal communications skills • Must be self-directed, task, and goal oriented • Initiative – being able to take action, problem solve, and resolve difficult situations independently Attention to detail, ability to work under pressure with strict deadlines • Highly analytical and detailed • Able to transform data into high quality information • Agility: Ability to anticipate, assess, and readily adapt to changing priorities and manage resilience in times of uncertainty • Excellent people skills and the ability to adapt in a constantly changing environment • Advanced proficiency in MS Office, primarily in the use of Excel

REQUIREMENTS: • A minimum of three years’ experience in an administrative role • Must have related experience in Civil Construction and/or heavy equipment

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